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Department of Administration & Finance

Department of Administration & Finance

The department of Administration and Finance is one of the eleven departments of The Ministry of Interior, Federal and Reconciliation. This department carries out a significant role in the implementation of the activities and projects of other departments in accordance with the mandate and duties of The Ministry.

Objectives:

  1. Assisting all other departments with administrative services.
  2. Implementation of all financial regulations and guidelines, to help achieve the goals of The Ministry.
  3. Making and managing departmental budgets as well as ministry projects.
  4. Working to efficiently utilize the resources of different departments, whether it is materials, people, money, etc.
  5. Providing assistance to The International Inspection and Control Services, by providing them with all the records they need, in consultation with the senior officials of The Ministry.
  6. To work encourage employee motivation, collaboration and creativity.

Duties:

  1. Implementation of all activities of the department in accordance with The Ministry’s action plan.
  2. Preparing monthly reports on the performance of staff and the department to be shared with The Directed General.
  3. Formalizing of the ministry’s budget process and its implementation.
  4. Preparation of the annual procurement plan to match the resources of The Ministry with the tasks ahead.
  5. Submission of all financial statements of The Ministry as well as any related reports required by The Ministry of Finance and The Office of The Director General.
  6. Preparing and presenting The Ministry’s income expenditure reports as requested by other government agencies such as The Ministry of Finance and The National Audit Office.
  7. Strengthening the cooperation The Ministry has with other government agencies and international organizations with guidance from The Director General.
  8. Holding and organizing forums, sessions and meetings to discuss issues related to The Ministry.
  9. Issuance and management of parking permits specified in the premises of The Ministry.
  10. Administration and security supervision of The Ministry.
  11. Maintenance of the building of The Ministry’s intangible infrastructure, including information, communication, and technology (ICT).
  12. Management of the cleanliness of the centre and offices of The Ministry.
  13. Management of the warehouse and other tangible resources of The Ministry.
  14. Management of cash on hand for urgent matters and setting up a system to track the same.
  15. Handling of expenses including payment of employee salaries, contractor costs, etc.
  16. Making records of The Ministry’s personnel and sending relevant reports to senior management – this includes any changes in personnel information.
  17. Responding to any needs for essential services.
  18. Maintenance and oversight of ministry assets.
  19. Implementation of the laws related to the financial management of the ministry and the implementation of other directives from the higher management of The Ministry.